Every Tool You Need to Protect Your Deposit

Dispute-ready documentation, automated deadlines, compliant letters, and AI-powered dispute analysis.

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Dispute-Ready Evidence Documentation

Tamper-Evident Photo Capture

  • SHA-256 hashing at capture time for cryptographic proof
  • EXIF metadata preservation (camera model, datetime, location)
  • Optional GPS coordinates with accuracy tracking
  • Customizable timestamp/location overlays

Room-by-Room Checklists

  • Default rooms (Kitchen, Bath, Bedroom, Living, Hall, Exterior) + custom additions
  • Pre-populated item templates (walls, floors, ceilings, fixtures, appliances)
  • 4-tier condition tracking (OK / Issue / Repair / Replace)
  • Custom notes and voice memos per item

Evidence Bundle Export

Complete Tier Feature: Export dispute-ready evidence packages with everything you need to defend your deposit.

  • PDF Report: Cover page, timeline, evidence table with all photos
  • ZIP Package: Original uncompressed media files + CSV index
  • Hash Manifest: SHA-256 verification file proving authenticity
  • Capture Metadata: Timestamps, GPS coordinates, device info preserved
  • Provenance Report: Chain of custody documentation showing when each photo was taken
  • Native sharing: Cloud storage, email, printing via iOS/Android
DepositGenie photo capture interface showing timestamped, GPS-tagged evidence collection Room-by-room documentation checklist with condition tracking for security deposit protection Professional PDF and ZIP evidence export packages with hash verification
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Automated Legal Deadline Tracking

State-Compliant Deadline Calculator

  • Automatically adapts to your state's specific requirements
  • Calculates deadlines using business days or calendar days based on your state
  • Preloaded holiday calendar (2024-2025, with auto-updates)
  • Handles edge cases specific to your state's laws

State-Specific Trigger Tracking

Different states have different requirements for when the refund clock starts. Common triggers include:

  1. Trigger 1: Tenancy ended
  2. Trigger 2: Possession delivered to landlord (keys returned)
  3. Trigger 3: Written demand letter sent (required in some states)

DepositGenie monitors the triggers required by your state and starts the countdown only when legally mandated.

Smart Notifications

  • Push notifications at 7 days, 3 days, 1 day before deadline
  • Timezone-aware scheduling (respects your local time)
  • Progress nudges for incomplete documentation
  • Granular notification controls (toggle individual reminders)

Manual Override with Audit Trail

Need to adjust dates due to unique circumstances? Manual overrides are allowed with reason validation, and the app keeps a detailed audit trail of all changes.

State-compliant deadline tracking dashboard with automated countdown and legal trigger monitoring
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State-Compliant Letter Generation

Three Essential Letter Types

1. Demand for Security Deposit

  • Triggers the refund clock (if required by your state)
  • Includes your forwarding address for refund mailing
  • Requests itemized deductions if landlord withholds any amount
  • Cites your state's security deposit statute with specific statutory language

2. Request for Move-Out Inspection

  • Optional pre-move-out letter (sent before you leave)
  • Invites landlord to walk-through with you
  • Creates paper trail showing cooperation

3. Dispute of Itemized Deductions

  • Line-by-line rebuttal of landlord's charges
  • References your timestamped photo/video evidence
  • Identifies normal wear and tear (legally non-chargeable in all states)
  • Demands refund of wrongfully withheld amounts

Delivery Tracking

  • Log delivery method (certified mail, email, hand delivery)
  • Track mailing/tracking numbers
  • Automatic deadline activation when demand letters are sent
State-compliant letter generation wizard for demand, inspection, and dispute letters Professional security deposit demand letter preview with state statute citations
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AI-Powered Renter Defense

Complete Tier Only
Built FOR You: This AI works to PROTECT YOUR interests, not analyze claims to charge you. Your landlord never sees your DepositGenie data.

Upload Landlord's Deduction Letter

  • Take a photo or upload PDF of landlord's itemized deductions
  • AI extracts all damage claims and monetary amounts
  • Categorizes by type (carpet, paint, appliance, cleaning, etc.)
  • Confidence scoring for extraction accuracy
  • Privacy Protected: Analysis happens on your device/secure server, never shared

Intelligent Evidence Matching

  • Room-aware filtering: Matches claims to specific rooms/items you documented
  • Condition analysis: Finds photos showing good condition of disputed items
  • Temporal comparison: Compares move-in vs. move-out documentation
  • Contradiction detection: Analyzes your notes for inconsistencies with landlord claims

Auto-Generated Dispute Letters

  • Professional, legally-sound dispute letters in seconds
  • Line-by-line rebuttals with photo/video references
  • Identifies normal wear and tear charges (violations of state law)
  • Uses your tenant profile data (name, address, contact info)

Cost Optimization

By filtering evidence before sending to AI (room-aware matching), DepositGenie reduces API costs and improves accuracy. You get faster, more precise dispute analysis compared to generic AI tools.

AI-powered dispute analysis extracting landlord charges and matching with tenant evidence Intelligent evidence matching results showing photo rebuttals for each disputed charge

See These Features in Action

Download DepositGenie today and start protecting your security deposit.

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